LWVPA Seeks Operations and Program Coordinator
At the League of Women Voters of PA (LWVPA), we are seeking a dedicated and dynamic Operations & Program Coordinator to join our team and support our mission of empowering voters and defending democracy. In this role, you will play a crucial part in managing and enhancing our day-to-day operations and programmatic activities, including coordination of League administration, communications, financial operations and development, and program initiatives and event planning. This position is crucial to ensure the smooth functioning of our organization and the success of our mission. Generally, The Coordinator will work primarily with the Executive Director, the State Board of Directors, and other staff and fellows to support the daily, quarterly, and annual operations of the League. This person will play an important role in building organizational capacity at the state level and grow the organization.
About the League of Women Voters of Pennsylvania
The League of Women Voters of Pennsylvania (LWVPA) is a nonpartisan, grassroots democracy and civic engagement organization that encourages informed and active participation in government, works to defend and protect the right to vote, seeks to increase understanding of major public policy issues, and influences public policy through education and advocacy. With 104 years of experience, the League is one of America’s oldest and most trusted civic nonprofit organizations. We envision a democracy where every person has the right, the knowledge, and the confidence to participate in government.
LWVPA Commitment to Equity:
LWVPA is an organization committed to diversity, equity, inclusion, belonging, and accessibility (DEIBA) in principle and in practice. DEIBA is central to our organization’s current and future success in engaging all communities and policy makers in creating a more reflective democracy. LWVPA is committed to fostering leadership among and elevating the voices of women, young people, people of color, Indigenous people, immigrants and refugees, low-income people, LGBQ+, and transgender, gender non-conforming, and non-binary people, people with disabilities, young parents, people who were formerly incarcerated and people living in the many intersections of these experiences. We encourage individuals from these communities to apply for this role.
Key Responsibilities (to include, but not limited to):
League Administration: maintaining member and supporter databases; assisting Board and staff with internal technology; maintaining accurate internal and external calendars; staffing the finance committee and facilitating other Board and Board Committee meetings, as needed; supporting local Leagues, as needed; and duties as assigned
State League communication: maintaining and updating the State League website and social media accounts; sending emails and action alerts through Action Network; creating and sending our monthly newsletter, and other communications tasks as assigned
Financial bookkeeping: inputting, managing, and paying bills; reconciling credit card statements; filing local League chapter 990-Ns; bank reconciliation support; Local League billing; and, audit support
Development: identifying funding opportunities; drafting/finalizing grant proposals; tracking grant spending and reporting; supporting individual and major donor given campaigns; drafting/finalizing the annual report to members and donors; and other duties as assigned
Statewide program initiatives: working with the Executive Director to plan, coordinate, and execute the bi-annual Convention and Lobby Day; with guidance from the ED, supporting statewide advocacy efforts; with guidance from the ED, supporting voter services efforts; and other initiative support as appropriate
Vendor management: liaising with and managing payments to vendors, which is primarily around ad buys and event vendors related to the State League bi-annual convention; and other vendor support tasks as needed
Location and Time Expectations:
This position will be remote, with the expectation for travel to Harrisburg, or other locations, to support State and local League events, and to meet with the Executive Director and other staff, as needed. This position is full-time at 40-hours per week, including some evenings and weekends, as necessary.
Qualifications:
Bachelor’s degree required, Master’s degree in public administration, public policy, or related field, preferred
Ability to work independently, with strong interpersonal skills
Ability to work under tight deadlines, including the ability to pivot quickly to address time sensitive needs, while maintaining data/information accuracy and integrity
Excellent communication skills, both written and oral, including flexibility and patience to address Board and local League members’ questions and concern
Knowledge of QuickBooks Online, Bill.com, Canva, and Squarespace, or other website builder, a plus.
Compensation and Benefits:
Salary is competitive and will be commensurate with experience. The salary is also complemented by a competitive benefits and time-off package.
How to Apply:
Applicants should submit a cover letter and resume to the Executive Director of the League of Women Voters of PA, amy.widestrom@palwv.org. The cover letter should detail how an applicant’s experience aligns with the expectations of the Operations & Program Coordinator role and highlight any other skills or attributes that would support the work of this position. Applications without a cover letter will not be considered.
Priority deadline for consideration is Monday, July 1, 2024, after which applications will be reviewed on a case-by-case basis until the position is filled.